Substitute Calling System

SUBSTITUTE EMPLOYEE
INSTRUCTIONS

You can call SubFinder to review current assignments, review available jobs, cancel a job, and review personal information.

Remember, SubFinder only works from touch-tone telephones!

TELEPHONE SHORTCUTS:
Pressing # will take you back to the previous Menu.
Pressing * will allow to you move to the next item when listening to a list of items, such as jobs.

WHEN ACCEPTING A JOB, ALWAYS WAIT FOR THE JOB NUMBER BEFORE DISCONNECTING OR YOUR JOB ACCEPTANCE MAY NOT BE RECORDED.

WHEN SUBFINDER CALLS YOU

To Offer You a Job

SubFinder will call and ask for your PIN followed by pound (#), or press star (*) if you do not wish to receive any more calls during this calling period.

If you chose to enter your PIN, followed by pound SubFinder will describe an available job. If you are a Substitute Teacher, and you hear a classified position, please do not accept the position. This is an issue in the Sub Finder system.

To hear special instructions Press 1
To hear the itinerant schedule Press 2
To continue Press 5

Once you press 5

To accept the job Press 1
To hear the job again Press 2
To reject the job Press 9

If you press 1 to accept the job, SubFinder will play the job information again and give you a JOB NUMBER. You will be given some of these options as well:

To hear special instructions Press 1
To hear the itinerant schedule Press 2
To hear directions to the site Press 3
To continue Press 5

If you press 2 or 3, the appropriate information will be provided. If you press 5, you will be given two options.

To hear the job again Press 2
To end this call Press 9

If you press 9 to reject the job, SubFinder may ask for a reason for the rejection. After listening to the reasons provided, select the appropriate reason followed by pound (#). SubFinder will repeat the reason.

If correct Press 1
If incorrect Press 2

To Notify You of a Job Cancellation

When a job has been canceled, SubFinder will call you with notification. You will hear “This is notification of a job cancellation”. Enter your PIN followed by pound (#).

SubFinder will play the information for the job that has been canceled, including the job number.

To acknowledge the cancellation Press 1
To hear the cancellation again Press 2

WHEN YOU CALL SUBFINDER

YOUR MAIN MENU

To Review Current Assignments Press 1
To Review Available Jobs Press 2
To Cancel a Job Press 3
To Review Personal Information Press 4
To Pre-Register for the next school year Press 7
To Leave the SubFinder System Press 9

MAIN MENU OPTION #1
TO REVIEW CURRENT ASSIGNMENTS

From the Main Menu Press 1

SubFinder will play your next scheduled assignment followed by some, if not all, of the following options.

To hear special instructions Press 1
To hear the itinerant schedule Press 2
To hear directions to the site Press 3
To continue Press 5

If you press 5, you will be given these options.

To hear the job details again Press 2
To hear the next job Press 3
To cancel this job Press 4
To return to the Main Menu Press 9

If you press 4, SubFinder may ask for a reason for the cancellation. After listening to the reasons provided, select the appropriate reason followed by pound (#). SubFinder will repeat the reason.

If correct Press 1
If incorrect Press 2

SubFinder will ask for confirmation of the cancellation.

To confirm the cancel Press 1
Otherwise Press 2

MAIN MENU OPTION #2
TO REVIEW AVAILABLE JOBS

From the Main Menu Press 2

SubFinder will describe an available job, if any exist, followed by some or all of the following options

To hear special instructions Press 1
To hear the itinerant schedule Press 2
To continue Press 5

Once you press 5

To accept the job Press 1
To decline the job Press 2
To hear the job again Press 3
To hear the next job Press 4
To return to the Main Menu Press 9

If you press 1 SubFinder will repeat the job information, followed by the JOB NUMBER.

If you press 2 SubFinder will describe the next available job, if any exist, followed by the same options described above.

If you press 4 SubFinder will describe the next available job, if any exist, followed by the same options described above.

MAIN MENU OPTION #3
TO CANCEL A JOB

From the Main Menu Press 3

Enter the JOB NUMBER followed by pound (#). SubFinder will play the job information.

To cancel this job Press 1
To return to the Main Menu Press 9

If you press 1 SubFinder may ask for a reason for the cancellation. After listening to the reasons provided, select the appropriate reason followed by pound (#). SubFinder will repeat the reason.

If correct Press 1
If incorrect Press 2

SubFinder will ask for confirmation of the cancellation.

To confirm the cancel Press 1
Otherwise Press 2

MAIN MENU OPTION #4
TO REVIEW PERSONAL INFORMATION

From the Main Menu Press 4

SubFinder will play the Personal Information Menu

To review your phone number Press 1
To review your name recording Press 2
To review the days of the week you can work Press 3
For the date range menu Press 4
To hear your employee ID Press 5
To return to the Main Menu Press 9

(1) To Review Your Phone Number

SubFinder will play your phone number.

If your phone number is correct Press 1
To change your phone number Press 2

If you press 2, enter the area code and phone number followed by
pound (#). SubFinder will repeat the number.

If your phone number is correct Press 1
To change your phone number Press 2

(2) To Review Your Name Recording

SubFinder will play your name as it is recorded.

If your name is recorded correctly Press 1
To re-record your name Press 2

If you press 2, record your name after the tone. When you are finished, press pound (#). SubFinder will repeat your name.

If Correct Press 1
If Incorrect Press 2

(3) To Review the Days of the Week You Can Work

To review your availability for

Sunday Press 1
Monday Press 2
Tuesday Press 3
Wednesday Press 4
Thursday Press 5
Friday Press 6
Saturday Press 7
To return to the Main Menu Press 9

After choosing a day, that day’s availability will be played.

If you would like to change your availability Press 1
To use this schedule for another day of the week Press 2
To return to the previous menu Press 9

If you press 1 SubFinder will ask “Are you normally available to work on (day of the week)?

If yes Press 1
If no Press 2
For mornings only (6 am until 12 pm) Press 3
For afternoons only (12 pm until 6 pm) Press 4
To enter specific hours Press 5

If you press 1, 2, 3, or 4 SubFinder will repeat the schedule that applies to your choice.

If you would like to change your availability Press 1
To use this schedule for another day of the week Press 2
To return to the previous menu Press 9

If you press 5 for Special Hours:

Step 1: Enter the earliest time (HHMM) that you will be available followed by pound (#). If you will be available from the start of the day, press star (*). If you enter a specific time:

For A.M. Press 1
For P.M. Press 2

Step 2: Enter the latest time (HHMM) that you will be available followed by pound (#). If you will be available until the end of the day press star (*). If you enter a specific time:

For A.M. Press 1
For P.M. Press 2

Step 3: Enter the minimum number of hours that you are willing to work during this period followed by pound (#). If you have no preference, press star (*).

Step 4: Enter the maximum number of hours that you are willing to work during this period followed by pound (#). If you have no preference, press star (*).

SubFinder will repeat the schedule you entered.

If you would like to change your availability Press 1
To use this schedule for another day of the week Press 2
To return to the previous menu Press 9

(4) For the Date Range Menu

To add an UNAVAILABLE date range Press 1
To add a DO NOT DISTURB date range Press 2
To review a date range Press 3
To return to the Main Menu Press 9

(1) To Add an Unavailable Date Range

Step 1: Enter the first date that you will be unavailable (MMDD) followed by pound (#). If you will be unavailable beginning today, press star (*).

Step 2: Enter the beginning time (HHMM) that you will be unavailable followed by pound (#). If you will be unavailable from the start of day, press star (*). If you enter a specific time:

For A.M. Press 1
For P.M. Press 2

Step 3: Enter the last date that you will be unavailable (MMDD) followed by pound (#). If you will be unavailable for only a single day, press star (*).

Step 4: Enter the time (HHMM) that you will be available again, followed by pound (3). If you will be unavailable through the end of the day, press star (*). If you enter a specific time:

For A.M. Press 1
For P.M. Press 2

Substitute Finder will repeat your unavailable date range.

If correct Press 1
If incorrect Press 2

If you press 1 SubFinder will respond “To continue receiving calls during this period, press 1, otherwise press 2.” Pressing 2 will add a Do Not Disturb to the date range as well.

(2) To Add a Do Not Disturb Date Range

Step 1: Enter the first date (MMDD) that you don’t want to be called followed by pound (#). If you don’t want to be called starting today, press star (*).

Step 2: Enter the beginning time (HHMM) that you don’t want to be called followed by pound (#). If you don’t want to be called from the start of the day, press star (*). If you enter a specific time:

For A.M. Press 1
For P.M. Press 2

Step 3: Enter the last date (MMDD) that you don’t want to be called followed by pound (#). If you don’t want to be called for only a single day, press star (*).

Step 4: Enter the time (HHMM) that you wish to receive calls again, followed by pound (#). If you don’t want to be called until the end of the day, press star (*). If you enter a specific time:

For A.M. Press 1
For P.M. Press 2

SubFinder will repeat the Do Not Disturb date range.

If correct Press 1
If incorrect Press 2

(3) To Review a Date Range

SubFinder will play your most current date range, if any exist.

To hear the date range again Press 2
To hear the next date range Press 3
To remove the date range Press 4
To return to the Main Menu Press 9

If you press 4, SubFinder will ask for confirmation.

If you are sure you want to remove this date range Press 1
Otherwise Press 2

(5) To Hear Your Employee ID

SubFinder will play your SubFinder–assigned ID number. This number is used only when/if someone needs to request you for, or assign you to, a particular absence.

You DO NOT use this number to identify yourself when you call SubFinder.

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