Leaves & Absences

Important Information:

  • The employee taking a leave of absence should notify the District as soon as possible but
    (unless there is an emergency or sudden illness) no later than 120 minutes before the
    instructional day starts. This allows the District time to find a substitute. When reporting
    the absence, the employee should also include an estimate of the duration of the absence.

  • Substitute services will not be retained for the day following the original absence unless the
    employee notifies the site secretary one hour prior to the end of the normal instructional day.    

  • If an employee knows about an upcoming absence due to surgery, maternity, or other
    predictable/scheduled cause, she/he should notify the site administrator as soon as possible.
    The District may request a physician's statement.

  • Once the employee returns to work, she/he should complete the District absence form and
    submit it to her/his immediate supervisor.

          *For information on other types of leaves, please refer to the Master Agreement.
                                                    *For any additional questions, contact Ruth Conijn in Human Resources.   


Sick Leave

Personal Leave

Minimum Days

Imminent Death Leave

Immediate Family

 Certificated employees are allocated ten days of sick leave at the beginning of each school year.  Unused hours will be rolled-over to the following school year.

Illnesses that are 5 days or longer require a doctor note.  An original doctor note is required unless faxed directly from the doctor office.

Except for emergencies you need to enter your absence in sub-finder no later than two hours before the instructional day.

 Personal Leave can be used for:

*Staying home with a sick child

*Car broke down

*Appointment with a service tech for your home

*Taking care of an immediate family member

*Court appointments not district related

Personal Leave cannot be used for recreation, gainful employment, Association activities, work stoppage, or for additional income.

 Minimum days are for students.  Certificated employees are expected to work their normal hours.  If you are going to be absent a full day you need to report a full day’s absence regardless of whether you need a substitute or not. Employees may use three days of bereavement leave for an immediate family member.  If you have to travel 250 miles or more you may use five days for bereavement.  Bereavement leave is not deducted from your sick leave account.  If an immediate family member’s death is imminent an employee may take three days Imminent Death Leave.  This leave must be followed by Bereavement Leave. Immediate family members are mother, father, stepmother, stepfather, stepchildren, grandmother, grandfather, or a grandchild of the unit member or of the spouse of the unit member, and the spouse, son, son-in-law, daughter, daughter-in-law, brother, or sister of the unit member, or any relative living in the immediate household of the unit member.

Aunts, uncles, cousins, etc. are not considered immediate family members.

Worker’s Compensation            

Special Purpose Leave

 How do I enter an
absence on



All Worker’s Compensation absences must be entered into SmartFind. Including appointments before and after student arrival/dismissal.

Is for special events (weddings, child’s school events, etc.) which requires prior approval from your Principal and Director of Certificated Personnel .  Your pay will be docked the current rate for a substitute teacher.             You can enter your absence and the subs work times’ separately on Frontline. “Time” is where you will enter the time you will be gone.  “Substitute Report Time” is where you will enter the time that your substitute will need to report.


  “Do I have enough sick leave to go to these trainings?” Trainings and conferences are not deducted from your sick leave account. 

 “The sub didn’t show, I shouldn’t have to pay for them” You do not pay for subs.  If you are absent you still have to record your absence on sub-finder and it will be deducted from your sick leave account NOT your paycheck.

“I’m out of leave, now what?” Your pay will be docked either sub-rate or full dockage depending on the reason(s) you’re absent.  A doctor note is required to receive sub-rate differential pay.  Personal Leave absences are full dockage once all sick leave is used up. Your pay will be docked regardless if you need a sub or not.  The sub-rate is only used to calculate the amount of dockage.